+44 (0) 1792 522 244|info@jane-systems.co.uk

Stay home. Lie down. Get better.

The CIPD are answering “yes” to both questions. Their survey of 1,000 UK organisations, published today, reveals that 86% of employers have seen staff come to work when clearly unwell, with high numbers also willing to work while on holiday. Not surprisingly a large majority of employers are happy to accept this behaviour, but should they be? Struggling in to work when ill is hardly a recipe for a swift return to full health, and while we may tell ourselves we’re performing at optimum level, general tiredness and discomfort are usually enough to knock people off their stride. Throw in specific symptoms – a cough, a sneeze and a splutter every five minutes, or a wince-inducing ache in muscles or joints – and you have a dedicated professional working at nowhere near full capacity, with the prospect of them being below par for an extended period. Those of us who end up catching the germs our gallant colleagues bring in won’t thank them either, and where workplaces host sickness “relays” with bugs being passed from one member of staff to another for weeks on end, overall performance can suffer disastrously.

Why do we insist on dragging ourselves to work when it’s in everyone’s best interests for us to take a sick day? And why do employers continue to let it happen?

Rather than simply applauding people for making it into work, why not have a HR system that allows you to track what they actually do while they’re there? Jane’s self-service and authorised user software enables managers to step back from day to day administration of a HR record and see what activities their people are starting and completing. The Jane personnel module delivers tailored management […]

Happy Tax Day

Plenty of Americans left things to the last minute; as of last Friday, the Internal Revenue Service was still waiting for approximately 40 million people to make their submissions. As well as being tax deadline day, April 17th was also the last opportunity to make a contribution to an individual retirement account for it to count against 2017 income. All in all, American taxpayers had plenty to think about yesterday.

British taxpayers have records to keep and deadlines to meet, of course, but for the majority of them the week to week and month to month responsibility of payroll administration lies in the hands of their employers. The task of accurately remunerating employees and correctly enrolling them in pension schemes may not be glamorous but it’s absolutely business-critical. Workplace Pension reform compels employers to enrol their people into a suitable scheme, and failure to comply can land you in hot water with HMRC, not to mention testing the patience and loyalty of the people working for you.

Over the past two decades we’ve worked hard to earn the trust of leading names in education, housing, charities, regulatory bodies and a range of commercial sectors. There’s no magic formula for what we do. It’s just a matter of listening to our customers and applying a combination of creativity and technical skill to deliver what you ask for.

One thing you frequently ask for is flexibility, and Jane Payroll software certainly ticks that box. It’s configurable to match your business needs, however frequently they may change, and as your organisation grows you can be sure that Jane will continue to give you the support you need, when you need it. Cumbersome and labour-intensive payroll processes can be seamlessly replaced […]

Partners In Progress

Yesterday saw the 100th anniversary of partial voting rights being granted to British women. Fate decreed that it would also be a day to discuss the gender pay gap that still faces them. In 1997 the difference between male and female earnings in the UK was 27.5%. By 2017 the disparity was down to 18.4%. While this represents progress, it’s coming at a rate that suggests we may have to wait another 40 years for parity.

Tesco is widely regarded as a fair, supportive employer, so yesterday’s news that thousands of the retail giant’s female staff are mounting a legal challenge for back pay raised eyebrows. These women are claiming pay parity with men in similarly demanding roles, and Leigh Day, the law firm acting on their behalf, are making a persuasive case. It’s been revealed that the most common hourly rate for female employees is £8 while the equivalent for men is £11. Arguments that the physical demands of warehouse work justifies significantly better may not stand up; if we take that thought to its logical conclusion then pickers and packers in retailer warehouses might claim the right to higher wages than white collar workers who never break a sweat.

 

This hard-hitting review of Tesco policy was followed yesterday morning by a softer-hitting investigation on a BBC current affairs show revealing that female contestants on the latest series of “Love Island” were paid less for subsequent promotional work than their male co-stars. Some might argue that there are worthier standard bearers for equality of opportunity. Others might wonder why anyone would choose to employ a Love Island alumnus of either sex. But if we’re serious about pay parity then we can’t just stand up for […]

Money For Nothing

It’s customary to expect them to actually work there, though. This week Nottingham Prison has come under fire for keeping a local man on the payroll for a year, despite him never having worked a single day there. In December 2016 a pub worker accepted a job at the Category B men’s prison but deferred his start date when his wife became ill. At the end of the month he received a payment equal to two weeks’ wages, and throughout 2017 he received monthly payments of between £1200 and £1600.

By the time his wife had recovered the man, whose identity is being kept secret, had changed his mind about the move. It’s difficult to blame him. As novel as it may be to receive thousands of pounds you haven’t earned, it doesn’t exactly inspire confidence in an employer to see them making the same glaring mistake over and over again. And anyone sympathising with the Sherwood-based prison should know that the man they kept paying had no intention of robbing from the rich. He emailed the prison repeatedly, offering evidence that he didn’t work for them and asking them to cease the payments.

Payroll mistakes aren’t usually this howling but any instance of underpayment, overpayment or mis-payment is a cause for concern. Staff morale and collective confidence can be fragile and when employers lose the trust of their people, job performances can slip sharply downhill.

The answer? There’s no substitute for attention to detail. There’s no substitute for HMRC accreditation, scalability for any number of users, unlimited pension scheme definitions, payroll runs of any frequency and customisable reports for any requirement.

There’s no substitute for a Jane System.

After two decades at the cutting edge of payroll software services, […]

Back To School

But do they deserve £1.5 million a month? One Lincolnshire school employee was almost given that very pleasant surprise earlier this year when their outsourced payroll service delivered a string of errors. If overpaying some people to the tune of a lottery win is embarrassing, failing to pay others at all is shockingly negligent. With Britain’s teachers putting in typical working weeks of 55-65 hours, the idea of dedicated professionals somehow being forgotten on payday doesn’t bear thinking about.

So how can it be happening?

In April 2015 Lincolnshire County Council awarded a £70 million contract to a single HR and finance systems provider. The contract holder, an outsource giant with a global turnover in excess of £3 billion, seemed to have ample experience and resource for the task. But a succession of business-critical failures led to them marking the first anniversary of the partnership by issuing the Council with a £1.2 million service credit.

Such a costly embarrassment in year one should have provided the motivation to get things right, but years two and three don’t seem to have gone much better. Thousands of employees whose hard work keeps the lights on and the engines running for the county’s public services can’t be sure they’ll be paid accurately, if at all.

 

When an interactive HR system encourages people to take responsibility for their careers and have confidence in their professional development, just watch how quickly they begin to feel more valued.

When HR and payroll software meets every legislative standard and smooths the path towards accurate administration from recruitment to retirement, just watch your productivity rise and your staff turnover fall

When your system automates complex processes and allows you to run monthly, fortnightly and weekly payrolls with guaranteed […]

The Payroll Jungle

I’m a Celebrity Get Me Out Of Here 2017 features one or two genuinely accomplished people, but there’s also a somebody’s father, a somebody’s wife, a somebody-from-Coronation-Street, a somebody-from-Hollyoaks, a footballer-who-was-quite-famous-20 years-ago and the usual quota of people appearing in a reality TV show who became famous by appearing in other reality TV shows.

This year’s most controversial jungle dweller may well be Kezia Dugdale, a Scottish politician who served as leader of the Labour Party in Scotland from August 2015 to August 2017. Controversial because some voters and political opponents have criticised her decision to seek TV fame while serving as a member of the Scottish Parliament. In fairness Dugdale has pledged to donate her TV fee to charity but it still begs the question, should a politician use their position as a platform to seek personal fame?

Appearing on a reality TV show is far from the worst thing a British politician can do to jeopardise public trust. When details of MP expenses claims were leaked in 2009, real anger swept the country over taxpayer money being used frivolously and fraudulently. Rebuilding public confidence was crucial to the newly formed Independent Parliamentary Standards Authority (IPSA). IPSA was given three major objectives: to regulate MPs expenses, to administer and pay those expenses and to pay the salaries of MPs and their staff. They needed to get things right. They needed to show people that things worked.

That’s why they turned to Jane Systems.

Since 2010, Jane HR and payroll software has managed the complexity of central government requirements, delivered accuracy and transparency and been a key element in rebuilding confidence. The bottom line? IPSA considers Jane a partner they can trust […]

By |November 22nd, 2017|News, Payroll|0 Comments|

Current Vacancies

One of the UK’s leading specialist software providers is seeking a skilled Software Training Consultant to help us continue our expansion.

WE ARE
• Jane Systems, the UK’s partner of choice for HR and Payroll software

YOU ARE
• Confident, presentable and a proven communicator
• An experienced payroll professional – either managing a company payroll or delivering payroll systems training
• Able to analyse client requirements, tailor training programs to their needs, build strong working relationships and proactively solve problems
• Ideally experienced in software implementation and training

YOU WILL
• Plan and deliver client training programs
• Be a brand ambassador with prestigious UK-wide clients
• Create and tailor user-friendly training material
• Be a trusted point of contact for client support
• Maintain your knowledge of current HR and Payroll legislation
• Be based in Swansea with regular travel to customer sites throughout the UK
• Add your own skills and personality to a friendly, dedicated team and be an important, well-rewarded part of a major business success story

WE ARE
• Jane Systems, the UK’s partner of choice for HR and Payroll software

YOU ARE
• An enthusiastic 3rd year undergraduate or a post graduate in an ICT-related subject
• Proficient in VB, .NET, C# or .NET
• A creative, can-do problem solver
• A communicative, dependable team-player

YOU WILL
• Gain experience in all aspects of software development
• Manage projects from analysis and specification through to coding, testing and implementation
• Learn new skills and help us stay on the cutting edge of industry developments

Flexible hours are available to fit in with your studies

Downloadable PDFs

Game Changers

Premier League footballers and clubs are easy targets for criticism. Many are accused of being detached from their communities, but there are times when players and clubs reach out with inspiring results.

This week Arsenal FC launched a startup innovation lab, working in partnership with local businesses to create positive experiences for fans and develop projects that will showcase technical talent. The ten-week programme will see young entrepreneurs mentored by senior business managers from the club and given the opportunity to demonstrate their products and services, with the possibility of investment in the most promising ideas.

The reality is that, like Arsenal and England’s other 91 professional league clubs, startups are under pressure to get results every week. The invoice that doesn’t get paid, the terms and conditions that don’t get signed or the employee who doesn’t turn up for work can make a game-changing difference to a small company’s prospects. Initiatives such as Arsenal’s are a massive help, and there are straightforward steps every organisation can take to protect itself.

The HR software that builds inclusiveness into your recruitment procedures and delivers seamless onboarding for new starters.

The payroll software that ensures every member of staff is paid accurately and on time, whether they’re part time or full time, paid weekly or monthly.

The integrated system that encourages individuals and departments to work together, motivates employees to improve performance and frees up management time.

Jane Systems is partner of choice to public and private sector clients who value innovation and performance. These clients range from “premier league” market leaders to smaller companies finding their way in a highly competitive world. Each organisation has its own priorities, but they all want precision and functionality in their HR and payroll […]

Deadline Day

This is a time of year when football fans debate the success or failure of their team’s dealings in the close-season transfer window. With a week to go Premier League clubs had spent a record £1.17bn on players, according to business analysts Deloitte. The final week of last year’s window saw £300 million change hands, so when the dust settles on Friday morning we could be looking at an overall Premier League summer shopping spree approaching £1.5 billion.

At midnight tomorrow the window closes. Does a looming deadline instill focus and controlled urgency, or just overwhelm us with blind panic?

So are you a panic buyer or are you an investor?

Your business is growing. What started out as a handful of people is now a major employer with staff paid weekly and monthly depending on you to get things right.

Nothing is worth the professional embarrassment of cutting corners with a HR and payroll system only for your employees to be affected by mistake after mistake. Premier League footballers may have enough in the bank to cover a payroll error, but most of us don’t have that luxury. Most of us need our salary and pension figures calculated accurately and our mortgages paid. What are your options?

How about a cost-effective payroll software service that’s fully HMRC accredited, continuously adds new features tailored to your needs and delivers personalised training and ongoing support?

How about a payroll system that’s scalable to accommodate one employee or tens of thousands, and agile enough to give you swift validation of bank account numbers and sort codes so no one gets missed out on payday.

How about pension management you can count on, with expert handling of any number of pension scheme definitions? […]