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What Part of “Privacy” Don’t You Understand?

It was exciting for him, anyway. He was a big fan of the show and an even bigger fan of the actress. I smiled at his enthusiasm, but soon stopped smiling when he told me how the number came into his possession. He’d interviewed a candidate for an office job who’d previously worked as a PA at a talent agency. Her referees included clients she’d done particularly good work for, and as part of her application she’d given the Eastenders star’s phone number.

In a case like this we don’t need the law to tell us what’s right and wrong. Using this data for personal reasons completely unrelated to the original job application would have been ridiculously unprofessional and a clear violation of the actress’s privacy. It would have put his own job in jeopardy and also risked souring the job applicant’s relationship with her referee. Thankfully my friend snapped out of his fantasy before doing any damage. Recruiters and HR professionals aren’t doctors; they don’t have to take a Hippocratic oath but they do have to respect the people they work with and the information that comes their way. At Jane Systems we see evidence of that respect every day. We work with HR professionals throughout the public and private sectors and what consistently shines through isn’t just their respect for privacy, it’s the fact that this respect is woven into the fabric of their actions.

Right now that’s just as well. GDPR becomes law on Friday, and much of the casual rule-bending that characterizes bad practice will now have more serious and legally actionable consequences. We’ve already had a reminder this week of how star-struck fans can overstep the mark. Ed Sheeran’s treatment for […]

The Charity Challenge

At the Safeguarding Summit of March 6th between the Charity Commission and the Office for Civil Society, four key areas of priority were identified for the sector

Leadership, culture and values

Law, regulation and the statutory framework

Capacity and capability in charities around safeguarding

Responsibilities and reporting, accountability and transparency

As a long-standing partner to Britain’s charities we’re proud to stand beside them in their efforts, and we’re equally proud to deliver a service that precisely matches these stated priorities.

Leadership, culture and values

The Jane self-service portal has been praised as a motivational tool that gives your people responsibility for maintaining their employee records, encourages them to seek on-the-job training and take pride in the results, and generally immerse themselves in your organisation’s values.

Giving employees this responsibility doesn’t just make them more invested in your organisation and your processes, it frees up management time and gives your leaders more time to lead.

Law, regulation and the statutory framework

Jane software is designed with compliance in mind. You can create any number of user-defined fields to specify statutory action you want your people to take, and the system will monitor it, record it and flag up action or inaction to the designated manager you want to notify.

To take just one example, Jane incorporates a GDPR-focus that enables you to keep track of employee consent for use of their data, and issues immediate alerts to notify you of any changes in consent status. Jane gives you all the tools you need to stay compliant.

Capacity and capability in charities around safeguarding

Jane software enables your managers to monitor and contribute to the hiring process, pooling knowledge to deliver the best possible outcome. It delivers accurate candidate tracking and management, and stringent monitoring of “ready for work” […]

GDPR – Who’s Who?

At Jane Systems we’ve made it our business to be an information source for the General Data Protection Regulations, and as implementation on May 25th draws near we’re seeing our customers approach data protection with the same diligence and professionalism that they show in every other aspect of their work.

Data subjects

The core principle of GDPR is the enhancement of the rights of the individual when it comes to storage and use of their data. These individuals – data subjects – have the right to know exactly what their personal information is being used for, and how long and how securely it will be stored. Data subjects are no longer under pressure to give blanket consent for multiple uses of their details. They can drill down into the fine print of what’s being asked of them, and make sure the people who hold their data have their facts right. From a HR perspective, employees and job applicants are data subjects you’ll come across every day. As individual data subjects we all stand to benefit from this.

Data controllers

The data controller is the person or body that determines the type of personal data that’s required, as well as the objective and method of processing that data. An employer who need to hold their people’s dates of birth and national insurance and remuneration details to process their payroll and satisfy HMRC regulations fulfil the function of data controller. That gives them key responsibilities and increasing levels of obligation. Whatever action they take in this arena, they need to justify it.

Data processors

Data processors are essentially “middlemen”, taking responsibility for processing personal information on behalf of the data controller and following their instructions. The data processor may collect, record, store […]

Uber’s Challenging September

Uber are getting that message from all directions, and it’s made September a challenging month for them. The transport company turned over $20 billion in 2016, but its dramatic growth has been threatened by Transport for London’s decision to revoke its London licence.

Most of us who’ve lived and worked in London over the past five years will know people who believe Uber has made their lives safer, offering a secure journey home when there were limited alternatives available. Thousands of Londoners have signed petitions in support of Uber this month for that exact reason. The other side of that argument is the accusation of sex discrimination by a female driver that’s hit the headlines this week. The driver claims that Uber is putting her and other women at risk, arguing that drivers don’t know a passenger’s destination until they are in the car, and if the journey is to a remote or unsafe area the driver has no option to cancel the journey. If passengers behave aggressively in the car, the driver can’t ask them to leave without risking a complaint and a low customer rating that could jeopardise their chances of future work.

To compound matters, Uber is appealing a legal ruling that its drivers should be considered workers rather than self-employed independent contractors. The appeal takes place today, and will go a long way to deciding whether drivers should be entitled to benefits such as sick pay and the minimum wage.

Critics argue that Uber’s policies offer insufficient protection to female drivers, and insufficient rights to all drivers. The company has countered with a survey that suggests most drivers enjoy working for them, and CEO Dara Khosrowshahi has now gone further, writing […]

The Clock Is Ticking

There are some things the great British public has come to rely on.

– Our football teams will lose penalty shoot-outs
– Our favourite TV soap characters will end up being played by at least two different actors
– Every fifteen minutes, the chimes of Big Ben will remind us of the time

Not any more.

Next Monday, August 21st, Big Ben will fall silent. London’s most famous monument is in need of renovation. It’s a big job, and Monday’s noon chimes will be the last we hear until 2021. It’ll be by far the longest silence since its opening 158 summers ago, and it’s a reminder of how much our lives have changed during that time. On July 11th 1859 Big Ben’s first chimes rang out to a world that had just seen Oregon admitted as the 33rd US State, and Charles Darwin was still four months away from publishing his Origin of Species. So when Big Ben first sounded, we knew nothing of the theory of evolution. Today we see examples of evolution in all areas of our lives.

The rights of individuals have certainly evolved over the past century and a half, and advances in technology raise issues that would have been unimaginable until recently.

GDPR requires companies to gain specific, informed consent for use of employee data, and it gives individuals the right to withdraw that consent at any time. Jane software gives your people responsibility for maintaining their own employee records and keeps you 100% informed of any changes they make. What does that add up to?

Evolution can be a bumpy ride, and companies that don’t adapt to this new law will fall by the wayside. At Jane Systems we believe in being […]

Age Of Consent

Human resources professionals across all sectors are preparing for a new set of rules in respect of data storage, communication and consent. At a time when Britain’s role in Europe is far from certain, GDPR is a unifying data protection law.
It promises to:
– Increase privacy rights for individuals
– Strengthen the obligations of companies
– Increase the penalties for non-compliance.

The third point is attracting particular attention. DP regulators will have the powers to impose fines of up to €20,000,000 or 4% of total worldwide annual turnover. They will also be able to impose a ban on processing data transfers and, where they see fit, impose criminal sanctions.

Individual countries will be permitted to implement more specific regulations on processing of HR-related personal data, so rules may be amended from country to country and Britain’s HR professionals will no doubt be following national legal developments. But certain key provisions are already clear.

GDPR requires employees to give unambiguous consent for data collection and use. And that consent must be given specifically, and on an informed basis.

Employers will have to provide a detailed account of how and why they process HR-related personal data. Their staff will have a right of access to that data and a right to have inaccuracies corrected. It’s worth noting that these rights already exist and have been strengthened by GDPR. And it’s also worth noting that Britain’s HR professionals are already admirably focused on protecting the best interests of their colleagues.

We see our HR partners working hard to enhance employee training, development, job satisfaction and wellness, and we’re proud to help them do it with tailored software that makes their lives easier and more productive.

We’ve succeeded by listening to our clients and consistently finding better […]

By |August 8th, 2017|Compliance, Employment Law|Comments Off on Age Of Consent|

Jane Systems: Your GDPR Compliance Partner

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By |August 8th, 2017|Compliance, Innovation, Partnership, Video|Comments Off on Jane Systems: Your GDPR Compliance Partner|