The clock is ticking. General Data Protection Regulations (GDPR) will become enforceable on May 25th 2018.

Human resources professionals across all sectors are preparing for a new set of rules in respect of data storage, communication and consent. At a time when Britain’s role in Europe is far from certain, GDPR is a unifying data protection law.
It promises to:
– Increase privacy rights for individuals
– Strengthen the obligations of companies
– Increase the penalties for non-compliance.

The third point is attracting particular attention. DP regulators will have the powers to impose fines of up to €20,000,000 or 4% of total worldwide annual turnover. They will also be able to impose a ban on processing data transfers and, where they see fit, impose criminal sanctions.

Individual countries will be permitted to implement more specific regulations on processing of HR-related personal data, so rules may be amended from country to country and Britain’s HR professionals will no doubt be following national legal developments. But certain key provisions are already clear.

GDPR requires employees to give unambiguous consent for data collection and use. And that consent must be given specifically, and on an informed basis.

It won’t be lawful to ask staff to tick boxes with no clear idea of what they’re agreeing to. And it won’t be lawful to seek “blanket” consent for any number of processes without explaining what each of them involves.

Employers will have to provide a detailed account of how and why they process HR-related personal data. Their staff will have a right of access to that data and a right to have inaccuracies corrected. It’s worth noting that these rights already exist and have been strengthened by GDPR. And it’s also worth noting that Britain’s HR professionals are already admirably focused on protecting the best interests of their colleagues.

Jane Systems is a trusted provider of HR and Payroll software. We’ve built long term partnerships with HR professionals in all branches of the public and private sectors, and we see daily examples of their commitment and effectiveness.

We see our HR partners working hard to enhance employee training, development, job satisfaction and wellness, and we’re proud to help them do it with tailored software that makes their lives easier and more productive.

We’ve succeeded by listening to our clients and consistently finding better solutions to the challenges they face. The key challenge they’re facing now is GDPR compliance. And yes, Jane Systems can help with that too. Where you need to demonstrate specific, informed employee consent, you need a HR system that allows you to create, log and monitor records that will keep you safely compliant.

You need a Jane system.

GDPR is coming. Non-compliance will cost you money, reputation and maybe even your survival as a business. Jane Systems will help you navigate a far better path. We’ll help you prepare for the age of consent.

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